More and more teams are adopting the model of flexible working, where the physical offices are no longer a necessity. Whether in the context of teleworking, the coworking or teams spread over multiple sites, working without a fixed desk has many advantages, but also challenges. How to stay organized, collaborate effectively and maintain motivation when working in a team without a physical environment that is shared ? Here are the keys to stay productive and inspired.
1. Adopt good collaboration tools
When the team has no fixed desks, digital tools will become your best allies. They facilitate communication, tracking of tasks and the sharing of information.
- Platforms of project management : Use Trello, Asana or Monday.com to track your tasks and projects in real-time.
- Tools for instant communication : Slack or Microsoft Teams can stay connected quickly.
- Solutions to shared storage : Google Drive or Dropbox to have easy access to essential documents, wherever you are.
These tools centralize the information and ensure that each member is aligned on the goals and priorities of the team.
2. Schedule regular meetings and effective
Working without a fixed desk can sometimes create a sense of isolation. Schedule regular meetings help to strengthen the cohesion of the team, to resolve blockages quickly and to stimulate creativity.
To stay effective :
- Opt for meetings short and focused.
- Use platforms such as Zoom or Google Meet to maintain a fluid communication.
- Schedule brainstorming sessions to enable members to share their ideas freely.
Regular meetings ensure that everyone remains on the same wavelength and maintained in the collective dynamics.
3. Promote flexibility and trust within the team
Trust is the basis of a team that works without a space fixed. Autonomy is important, but it must be balanced with a regular monitoring in order to maintain cohesion.
- Give the freedom in the organization of work.
- Avoid micro-management in trust for members to manage their responsibilities.
- Encourage open communication where everyone can express their needs or challenges.
An environment where trust and confidence is more conducive to well-being, creativity, and collective efficacy.
4. Create a work environment that is inspiring, wherever you are
Even without a fixed desk, your work environment should remain challenging. This can be your home, a coworking space or a coffee. The important thing is to ensure that the place remains suitable for your needs.
A few tips :
- Create a space comfortable and organized.
- To add items that stimulate creativity : an inspiring music, a good light or a clear view.
- Encourage your team to go beyond the ordinary when they wish to avoid the routine.
A positive environment is often the key to stay creative and motivated on the long-term.
5. Set routines and common goals
When the team is not working in the same area, it is easy to lose sight of their goals or priorities. The solution ? Establish routines with clear and shared objectives.
- Plan your monthly goals, and weekly.
- Define the expectations of each team member in order to avoid misunderstandings.
- Use tracking tools to measure your progress together.
Clear objectives reinforce the direction, and ensure that each person feels connected to the overall mission.
6. Cultivate a team culture, even at a distance
Even without a fixed desk, the team culture is essential for the cohesion and enthusiasm. Take the time to organize moments informal to strengthen the links :
- Call friendly to make new.
- Team building activities virtual.
- Moments of celebration after a successful completion or an important milestone.
To build relationships of trust and complicity is a key factor for a team in full bloom, even in a flexible environment.
In summary : a new way of working in harmony
Work in a team without a fixed desk can seem complex at first, but with good practice, it becomes a model of flexible working, creative and productive. The digital tools, the confidence, the regular communication and team culture are your allies in order to stay organized and inspired on a daily basis.
This working model is an opportunity for innovation and reinvention of your methods of collaboration. By adopting these strategies, you will be able to enjoy the benefits of mobility while maintaining a balance and positive team dynamics.
Ready to take the challenge ? Your days have never been so creative, and collaborative.
